Thank you for choosing to use the IDEA Dashboard™ created by DiversiPro™. We believe in the adage of management guru Peter Drucker, who once said, “what gets measured, gets managed.” In order to create inclusive, diverse, equitable and anti-racist (IDEA) organizations, it’s important to keep track and measure progress. By using the IDEA Dashboard™, you will be better able to identify gaps and to be part of a global data base that may assist your organization along its journey in creating a more inclusive and productive workplace.
DiversiPro Inc. is committed to respecting your privacy – we take the protection of your personal data very seriously. This policy governs how we use the information you provide to us through the IDEA Dashboard™ (“the Dashboard”). We will only collect information from you through the Dashboard with your permission, and in accordance with this policy.
Brief Summary of this Policy
When you complete the Dashboard, the information you provide is sent securely over the internet to our servers in Ontario, Canada. We use this information to generate a “Dashboard Profile”. Your Dashboard Profile may be delivered to you by a DiversiPro Associate during a workshop or debriefing. The DiversiPro Associate is required not to share your Profile with anyone else without your permission. We do not sell data about anyone or any organization for any purpose. In the remainder of the policy below, we explain in detail:
- Who we are
- What information we will collect from you
- How we use the information you provide
- Who has access to your data
- Where your data is stored and how we keep it secure
- How long we retain your data
- How to contact us about your personal information
Who We Are
DiversiPro Inc. is registered in Ontario, Canada as an incorporated company.
DiversiPro is the “data controller” for all of the information you enter into the Dashboard. The information you enter will be stored on our dedicated servers within Canada.
For more information about DiversiPro please visit www.diversipro.com.
What information we will collect from you
Personal Information
Once you consent to this policy, the IDEA Dashboard™ will ask you for the following mandatory Personal Information:
- First Name and Last Name
- Name of your employer/organization
- Your Organizational role/title
- Email address
How we use the information you provide
DiversiPro will use the information you provide for the following purposes:
- to generate your Dashboard Profile, and to provide a copy to you as part of a workshop or debriefing facilitated by a DiversiPro Associate; and
- depending on any contractual arrangement with DiversiPro, provide consultation on the results of the Dashboard.
Use of your data
After you have attended a workshop or debriefing, DiversiPro will keep your data on secure servers, unless you request that we delete it. We use this data for the following purposes:
- If you complete the Dashboard again later, we can provide your previous results to you and the DiversiPro Associate facilitating your next workshop or debriefing. This would let you see how your organization’s efforts to create an inclusive, diverse, equitable and anti-racist (IDEA) workplace might be changing over time.
- We may use your data, in aggregate form anonymously, as part of any research we may conduct to identify trends in how organizations are creating IDEA workplaces.
- We may request feedback from you, such as through client surveys. We may also send you further information and tips for getting the most from your Dashboard Profile as you use it in your ongoing IDEA initiatives.
Who has access to your data
You receive your Dashboard Profile upon completing the assessment. If a DiversiPro Associate will be engaging with you, we will share your Profile with a DiversiPro Associate before the engagement.
As a condition of working with DiversiPro, all Associates are required to handle your personal data in strict confidence and in compliance with this policy. Each Associate must also sign a Non-Disclosure Agreement (NDA). They will only share your information with others, either (a) where it is explicitly permitted by this policy, or (b) if you give your explicit permission. During a workshop, you may be invited by the Associate to share information from your Profile with the group. However, only you will decide whether to share your Profile.
DiversiPro Associates may have administrative assistants to help them in preparing to deliver your Profile to you. We only permit these administrative assistants to handle your Profile for the purpose of assisting the Associate, or to provide a copy directly to you. In addition, Administrative Assistants must sign a Non-Disclosure Agreement (NDA) with DiversiPro.
We will not share your Dashboard Profile without your explicit permission with anyone or any other entity.
We will never sell your personal information to anyone for any purposes, and we will not use your Dashboard Profile or Personal Information, for marketing purposes without your permission.
Where your data is stored and how we keep it secure
All data collected through the IDEA Dashboard™ is transmitted securely over the internet using encryption protocols. The data is stored in the DiversiPro database, on secure servers in Canada.
DiversiPro has implemented security policies, rules and technical measures that match or exceed industry-standard protocols to protect your data. These security measures are designed to prevent unauthorized access, improper use or disclosure, unauthorized modification, unlawful destruction and accidental loss.
How long we retain your data
DiversiPro will only keep data for as long as necessary to meet these purposes. At your request, we will delete your data from our records. Requests for deletion of your data should be sent to [email protected].
How to contact us about your personal data
For any queries relating to this policy, please contact:
DiversiPro Inc. at [email protected]